EITA Video Conferencing Platforms

- Overview

There are a variety of video conferencing platforms that are well suited for EITA workshops, each with its own unique advantages.

EITA maximises impact by skillfully balancing resources and customising the format to suit available budget and infrastructure, ensuring that valuable learning experiences are effectively delivered in a variety of settings.

- Popular and Effective Free Video Conferencing Platforms Available

Several popular and effective free video conferencing platforms are available, including Zoom, Google Meet, Microsoft Teams, Messenger, Skype, and Jitsi Meet. 

These platforms offer various features and capabilities, such as screen sharing, chat, and customizable settings, making them suitable for different needs. 

Here's a more detailed look at some of the top options:

• Zoom: Zoom is widely used for both personal and business purposes. Its free tier allows for meetings with up to 100 participants, but with a 40-minute time limit for group meetings.
• Google Meet: Google Meet is integrated with Google Workspace and offers free group video calls for up to 100 people with a Google account. Free meetings are limited to 60 minutes, after which you'll need to end the call or upgrade.
• Facebook Messenger: Messenger video conferencing for groups is a free feature within the Facebook Messenger app. You can conduct group video calls for as long as you like without any time restrictions. You can include up to 50 people in a Messenger Room video conference. 
• Microsoft Teams: Microsoft Teams offers a free version with features like chat, file sharing, and video conferencing. It's a good option for those already using Microsoft products.
• Skype: Skype has been a long-standing platform for video calls and messaging. It offers free video calls with features like screen sharing and call recording.
• Jitsi Meet: Jitsi Meet is an open-source platform known for its privacy and lack of time limits for meetings. It's a good choice for those prioritizing security and flexibility.

When choosing a free video conferencing platform, consider factors like:

• Number of participants: Ensure the platform supports the maximum number of participants you need for your meetings.
• Meeting duration: Check for any time limits on free meetings.
• Features: Consider features like screen sharing, chat, recording, and integrations with other tools.
• Ease of use: Choose a platform that is user-friendly and easy to navigate.
• Privacy and security: If privacy is a concern, look for platforms with strong security features. 

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- Approaches for Running Effective Hybrid Meetings

As a global high-tech start-up, EITA's strategy for delivering short virtual workshops is practical and adaptable to different circumstances. 

1. Hybrid formal workshop (funded meeting + video conferencing venue)
When: When the meeting has funding and a physical venue with video conferencing is available. 

Format: This allows for both in-person and virtual participation, combining the advantages of face-to-face interaction with the accessibility of online engagement. 

Key considerations:

• Technology: Ensure a robust video conferencing setup with reliable internet, quality cameras, microphones, and displays to bridge the gap between in-person and remote attendees.
• Engagement: Incorporate interactive elements like virtual whiteboards, polls, and breakout rooms to ensure active participation from all attendees, regardless of their location.
• Facilitator: A skilled facilitator is crucial to manage the flow of discussion, bridge potential communication gaps between the two groups, and ensure everyone feels included.

2. Virtual informal workshop (unfunded meeting)
When: When the meeting is not funded. 

Format: Focus on delivering content and fostering learning through accessible, flexible, and often self-directed online methods. 

Key considerations:

• Accessibility & Convenience: Leverage user-friendly online platforms and e-learning modules to maximize reach and allow participants to engage on their own schedules.
• Content: Keep the content focused, digestible, and easily accessible. Consider microlearning modules or short, impactful sessions.
• Engagement: While informal, incorporate interactive elements to encourage participation. Think about polls, quick Q&A sessions, or collaborative online documents to maintain interest and facilitate interaction.